Introducing Application Workflows: Real-World Automation for Real-World Apps
When people talk about “automating access,” it sounds simple — add a user, remove a user.
But anyone who’s actually done this knows it’s rarely that clean.
Different apps have different quirks. Some need you to drop users into a specific group for SSO. Others require an admin to manually approve or assign licenses. Offboarding often comes with grace periods or transfer steps before you can truly remove access.
That’s why YeshID introduced Application Workflows — a smarter, flexible way to automate the real lifecycle of user access.
What’s an Application Workflow?
An application workflow is a set of steps that define how a user is added to or removed from a specific app — not just at the IDP layer, but all the way through the operational reality.
For example:
When someone requests Slack access, the steps might look like this:
- Add the user to the Okta group application_Slack to enable SSO.
- Create the user in Slack via API.
- Notify the manager or IT admin that access is active.
Or when someone leaves the company, your offboarding flow might:
- Disable the Slack account.
- Wait 30 days to allow message exports or file transfers.
- Fully remove the license and delete the user.
Each step — whether automated or manual — becomes part of one clean, auditable workflow.
Why It Matters
In most companies, onboarding and offboarding are multi-step processes scattered across tools, people, and tickets. Application Workflows bring it all together — so that:
- IT stays in control, even when tasks span multiple systems.
- Managers and HR can safely participate, without being experts in every app.
- Audits become painless, since every access change is tracked.
Even if part of the process is manual — say, checking a box in a vendor portal — YeshID lets you insert that manual step right into the flow. Nothing falls through the cracks.
Built for the Messy Middle
Most IAM tools assume every app supports SCIM or has a perfect API. Reality check: most don’t.
YeshID’s Application Workflows meet you where your stack really lives — in the messy middle of modern SaaS.
You can mix:
- Automated steps (via API, REST, or SCIM).
- Manual steps (with clear instructions and tracking).
- Conditional logic (like approval chains or time delays).
The result? Anyone in your company — from IT to HR — can handle complex onboarding and offboarding without breaking compliance or burning time.
A Simple Idea, a Powerful Shift
Application Workflows turn “add/remove user” into something deeper: a reliable, repeatable process that reflects how work actually happens inside your organization.
It’s not about replacing humans. It’s about making human-in-the-loop automation work — safely, consistently, and at scale.
Because access isn’t one step. It’s a workflow.
