Free Tool: Google Groups Should Not Be a Mystery
Most teams treat Google Groups as a convenience feature. Add people to a group, they get access, done. But over time, that convenience slips into chaos. Groups turn into the plumbing of everything in Gmail, Drive, Calendar, and the pile of SaaS tools connected to your Workspace. They decide who can read sensitive files, who can forward mail, who has access to that shared Dropbox folder from 2019, and who keeps getting alerts from an app no one remembers buying.
And when you finally look under the hood, you see the mess that built up quietly.
We built a free tool that looks directly at the parts of Groups that actually create risk. No setup. No onboarding. You authorize it and it shows you the issues that matter.
This is not a product launch. It is a free utility for admins and security teams who already carry too much operational weight.
What we found when we looked at real environments
When you stare at a few thousand groups, patterns jump out. Ownership disappears. Suspended accounts never get removed. External partners accumulate in places they were never meant to be. Some groups have fifty owners while others have none. Super admins show up inside everyday audiences. OAuth apps with broad scopes are waiting in those same groups.
And everyone assumes someone else cleaned it up.
Groups decide who can read, share, and move data. When they are healthy, least privilege becomes simple. When they sprawl, your blast radius grows. That is the whole reason this tool exists.
What the tool checks
We focused on checks that move the needle. These are the ones that make auditors nervous and give attackers opportunity.
Ownership and accountability
- Groups with no owners
- Groups missing a Manager role
- Leaders hidden from the Directory
Access hygiene
- Suspended accounts still inside groups
- Accounts that never signed in (30 or 90 days)
- Empty groups cluttering everything
- Members without a Gmail mailbox
Privilege and authentication
- Super admins without 2SV
- Groups containing super admins without 2SV
- A direct list of super admins with last sign in and OU
App and data risk
- High risk OAuth app access clustered in groups
Boundary and trust
- External membership that has grown quietly
- Group addresses on unverified or external domains
Scale and visibility
- Largest groups with role breakdown
Every issue comes with two short explanations:
Why this matters. What to do next.
No one wants to dig through documentation or guess how to fix something.
What you get right away
The moment you authorize, you get a ranked, noise-free list of the riskiest group problems. Not a giant spreadsheet. Not a dashboard full of numbers. Just a clean set of issues that deserve attention.
You also get guided fixes. Add two owners. Enroll 2SV. Remove suspended members. Revoke high risk scopes. Move a group to a verified domain. Delete an empty group. Split external audiences. Assign a Manager.
This is the kind of work you can run through in a weekly standup.
And if you ever face an audit, you now have clean evidence showing you are monitoring and correcting group controls.
Who this helps
- Workspace admins relying on groups to define access
- Security and IT teams who want real least-privilege hygiene without more budget
- Orgs that work with partners and need boundaries that do not drift
- Teams rolling out or enforcing 2SV and app governance
If your organization uses Google Groups, this is a fast way to get clarity.
Why we built it
Groups are powerful. They are also invisible until something breaks. Most teams do not have the time or the tools to dig through thousands of memberships, roles, mailbox states, and OAuth relationships.
So we stopped waiting for someone else to solve it and built a simple tool that checks the exact issues we see across hundreds of real environments.
Instant. Free. Useful from day one.
Getting started
Authorize the tool, review your findings, and clean up what matters first. It runs fully client side, costs nothing, and takes minutes. Try it now.
